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Hospitality

Your hotel runs on five systems. None of them talk to each other.

Opera, Cloudbeds, OTA channels, your POS, your accounting software. The data is there. The agent connects all of it, applies your tax rules across every jurisdiction, reconciles to the penny, and files on time.

The problem

55,000 independent hotels. Almost none of them have automated lodging tax.

Every jurisdiction has its own rate, its own filing deadline, and its own definition of taxable revenue. State occupancy tax. County bed tax. City tourism levy. Special assessment districts. A single property filing across three jurisdictions is reconciling three sets of rules against five data sources every month. Manually.

Avalara handles short-term rentals. It does not handle hotels. The existing options are either a generalist CPA who bills hourly and still needs your team to pull the data, or doing it yourself. Neither scales.

What changes

The agent reads your PMS, your OTA settlement reports, and your POS data. It applies the correct tax rules for every jurisdiction you file in. It flags discrepancies. It produces the return. Your team reviews the flagged items and signs off. The filing happens on time, every time.

Before and after

Your lodging tax cycle, transformed.

Before: manual
Export revenue from PMS
Copy room revenue, resort fees, ancillary
4 hrs
Pull OTA settlement reports
Booking.com, Expedia, direct channel
3 hrs
Reconcile OTA vs. PMS
Match net revenue after commissions
5 hrs
Calculate tax per jurisdiction
State, county, city, tourism district
6 hrs
Prepare returns and file
3 separate portals, different deadlines
4 hrs
Reconcile remittances
Match payments to filings, fix variances
3 hrs
Total per cycle25 hours
After: agent-assisted
Agent pulls all sources
PMS, OTA, POS, bank, overnight
0 hrs
Auto-reconcile channels
OTA net vs. PMS gross, matched
0 hrs
Tax calculated per jurisdiction
Versioned rule catalog, always current
0 hrs
Returns prepared
Pre-filled, ready for review
0 hrs
Team reviews flagged items
3 discrepancies, not 300 line items
2 hrs
Approve and file
One click, audit trail built
1 hr
Total per cycle3 hours
88% reduction
25 hours to 3 hours. Same team. Better audit trail. Never late.
The math

Run your own numbers.

5
25 hrs
$55
Current annual cost
$82,500

That's what your team spends today. Book a 30-minute call to see what our flat fee would be for your operations.

How it starts

One call. 30 minutes.

1
You describe your tax workflow
How many properties, how many jurisdictions, where the pain is. No prep needed.
~10 minutes
2
We ask the hard questions
Which OTAs? Which PMS? How do you reconcile commissions today? Where do things break?
~10 minutes
3
We identify what the agent handles
The data pull, the rate application, the reconciliation, the return preparation. What stays with your team: the judgment calls and the sign-off.
~5 minutes
4
We tell you if this is a fit
If it is, we scope two scenarios in a proposal within 48 hours. If it is not, we tell you why and name a better option.
~3 minutes
5
You get a flat-fee proposal
Two scenarios. No hidden costs. The scope, the timeline, and what you get at the end.
48-hour turnaround
6
You decide
No follow-up sequence. No sales calls. The proposal speaks for itself.
Total time commitment: 30 minutes. No prep. No deck. Just a conversation about your properties.

Ready to automate your lodging tax?

A 30-minute call. We listen, map the jurisdictions, and tell you whether this is something we should build for you.

Book a scoping call See how we work→